Los Angeles Filming Permits: Tips and Tricks for a Smooth Application
Learn How to Efficiently Apply for LA Film Permits
Filmmakers can find navigating the world of Los Angeles filming permits daunting. And whether you’re shooting a big budget production or a small indie project, getting the right permits is essential to a legal and smooth filming process. In this guide, we'll look at some vital tips and tricks to make it easier to get your hands on LA film permits and keep your production moving smoothly.
Preparing Your Production for Smooth LA Film Permit Approval
Creating a Detailed Shooting Schedule
To get LA film permits, you need to have a comprehensive shooting schedule. All locations, dates, times and planned activities at each site should be included. This information will be needed when you apply for permits to see if the project is viable.
First, break the script down into what locations it’s going to take place on and create a day by day schedule. Make sure to add in time for setup, teardown, and whatever special effects or stunts may be needed. Another key is flexibility in your schedule so you can accommodate the permitting process if needed.
The permitting authorities find it easier to review and approve your application if you have a detailed schedule. If there are any location or logistical changes, having a flexible plan will be of good use.
Assembling a Location Management Team
When chasing down the tricky process of getting Los Angeles filming permits, you need a strong location management team. Scouting locations, negotiating with property owners and processing paperwork for permits and agreements are tasks this team performs.
Assemble a team familiar with the local permitting landscape and regulations. Your location team should consist of:
Location Manager: Oversees scouting and permitting.
Location Scouts: Identifies and evaluates potential locations.
Location Assistants: Assists with paperwork and coordinates logistics on set.
Budgeting for Permit-Related Expenses
It's essential to budget for all the costs associated with obtaining Los Angeles film permits. Some of the key permit-related expenses include:
Application Fees: As of July 1, 2023, the FilmLA permit application fee is $895.
Location Fees: Certain locations, whether public or private, may charge additional fees.
Insurance Costs: Liability insurance is required before a LA film permit can be processed. We recommend purchasing this 1-2 weeks in advance from Athos Insurance Services.
Notification Fees: Notifying residents and businesses about filming incurs additional costs.
Monitor Fees: Some productions may require a FilmLA monitor on set.
These fees will vary depending on your project’s size and complexity. Research and include them in your production budget to avoid unexpected expenses later.
By organizing your team, preparing a detailed schedule, and budgeting for necessary fees, you’ll streamline the process of obtaining Los Angeles film permits.
Navigating Special Filming Situations in LA
Finding The Correct Jurisdiction
FilmLA is the official film office of Los Angeles, and surrounding neighboring communities. For permitting in most of Los Angeles, FilmLA handles permitting. Surrounding cities may have their own offices that handle film permits. It’s critical to research the correct jurisdiction that your production falls under. Here are some examples below:
Los Angeles, CA - FilmLA
Long Beach, CA - Long Beach Special Events and Filming
Orange, CA - City of Orange
Irvine, CA - City of Irvine
Santa Ana - City of Santa Ana
Drone Filming Regulations
Filming with drones has gained popularity but comes with specific rules and regulations in Los Angeles. A special permit is required for drone usage, and several steps need to be taken, including:
Submitting a drone packet with a questionnaire, pilot's license, drone registration, and a written plan.
Obtaining airspace authorizations for certain locations.
Providing drone insurance, typically at least $2 million in coverage.
For filming in the city, a certificate of insurance naming the City of Los Angeles is needed, along with a hold harmless agreement.
Drone filming laws are subject to frequent changes, so it's vital to stay updated on the latest requirements before submitting your LA film permit application.
Filming with Animals or Minors
Special considerations apply when filming with animals or minors in Los Angeles, requiring additional permits and compliance with strict regulations. For animals, you’ll need a permit from the Department of Animal Services. For minors, California has child labor laws that must be adhered to, including:
Obtaining a work permit for the minor.
Hiring a studio teacher.
Setting up a Coogan account if applicable.
Following work hour limitations based on the child's age.
Understanding and following these regulations ensures compliance and helps protect the welfare of minors and animals on set.
Handling Pyrotechnics and Special Effects
Productions involving pyrotechnics or special effects require specific permits from the Los Angeles Fire Department (LAFD). Here's what you need to know:
Submit a Special Effects Permit Request to the LAFD.
Provide detailed descriptions of the effects, including safety measures.
The State Fire Marshal may require local fire department staff on-site for pyrotechnic scenes.
Safety is the top priority when dealing with pyrotechnics and special effects, and ensuring compliance with LAFD guidelines is crucial for smooth operations.
Planning ahead for these special filming situations will help prevent delays in the permitting process and avoid potential safety issues on set.
Leveraging Local Resources for Permit Success
Working with Local Film Commissions
FilmLA, the official film office for Los Angeles, plays a vital role in coordinating permits. Filmmakers can benefit from their services, which include:
Permit Coordination: FilmLA works with city departments to facilitate the permitting process.
Logistical Support: They help manage parking, road closures, and other location-specific challenges.
Community Notifications: FilmLA notifies local residents and businesses before filming begins, but it’s wise to send your own notifications as well.
Apply for your permit early, and keep your FilmLA Production Coordinator in the loop. Assistance from them can help cut down fees and solve problems during filming.
Utilizing Location Databases
Los Angeles offers several resources to help filmmakers scout ideal locations, including:
LocoScout: FilmLA’s online library that helps you locate potential filming spots.
LocationsHub: An easy to use, comprehensive database of over 100,000 locations with 1.5 million photos to help you quickly find the ideal filming spot.
These databases simplify the location scouting process for filmmakers by eliminating concerns about permits necessary for particular locations and allowing them to go on to other aspects of the production.
Networking with Experienced LA Filmmakers
Networking with filmmakers who have secured LA film permits already is a great way to get to know how it works. Here are a few ways to network effectively:
Attend Industry Events: Film festivals, workshops, and meetups are great opportunities to connect with experienced filmmakers.
Join Professional Organizations: Consider becoming a member of local film organizations, which often offer networking opportunities and resources.
Leverage Social Media: Engage with LA-based filmmakers and production companies on social platforms to gather tips and experiences.
Seek Mentorship: A mentor with experience in obtaining Los Angeles filming permits can provide guidance and help you avoid common pitfalls.
Tapping into the expertise of seasoned filmmakers can provide practical advice beyond official guidelines, helping you navigate the permitting process more efficiently.
Conclusion
There’s a good reason why getting Los Angeles filming permits is so important, whether your production is big or small. To minimize the hassle of obtaining permits for your crew’s shooting, be sure to plan ahead by creating detailed shooting schedules, assembling a seasoned location management team and budgeting for permit related costs. Working in special situations such as drone, animal, minor or pyrotechnics require careful planning and adhere to local regulations. Utilizing resources such as FilmLA, location databases and the experience of filmmakers who have gone before you can further speed up the process and keep your production on course.
Now that you know how to prepare for the permit approval process, why not explore our camera rental services? DFI Rentals has a wide variety of high quality equipment to help bring your vision to life. We have inventory for you to check out and see how we can help support your production needs!
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